Eastern Cape Children’s Choir Policy

GENERAL INFORMATION

CHOIR POLICY and EXPECTATIONS

The committee acknowledges the fact that parents, choristers and schools are in partnership with the ECCC which is an elective after-school programme in children’s already busy schedules.

All the stakeholders need to keep clear expectations in order to meet standards of quality musicianship and to provide meaningful musical opportunities to their children.

Your child’s participation carries with it privileges, responsibilities and obligations.

1.  CONTACT DETAILS

Eastern Cape Children’s Choir:       easterncapechildrenschoir@gmail.com   

Mrs. M. van Rooyen (Conductor):    Cell: 083 231 7398

2.  MEMBERSHIP

     2.1 Eligibility

  • All children in grades 4-7 are welcome to audition for the choir.
  • Pupils from Port Elizabeth, Uitenhage, Despatch and surrounding areas are eligible for audition.
  • Children join the choir after a successful audition.

    2.2 Membership obligations

  • A minimum period of a complete choir year is expected from a chorister.

3.  CHOIR YEAR

  • 1 October  – 31 October of the next year.

4.  FINANCIAL OBLIGATIONS

4.1 Fees payable

  • Annual membership fee is R2 900,00 per chorister.
  • A deposit of R600,00 is payable at the end of November.

     4.2  Payment options

  • Payments can be made as follows:

30 November:  Deposit of R600,00

31 December:   R575,00

28 February: R575,00

31 March: R575,00

    4.3  Method of payment

  • The committee prefer direct deposits (EFT).
  • The choir or any committee member will not be held liable for any financial losses if you choose to pay cash.

   4.4 Banking details

BANK:  ABSA
TYPE OF ACCOUNT:  savings
BRANCH CODE:  632005
ACCOUNT NUMBER:  911 475 6409
REFERENCE: Chorister name and surname as reference

5.  ECCC AND SCHOOLS

  • A calendar/diary will always be available on the website and Facebook.
  • Parents should compare this and the school calendars regularly. ECCC events are booked well in advance to avoid any clashes of events.
  • Clashes should be reported immediately.
  • We always try to accommodate clashing dates but parents must inform the choir well in advance.
  • The choristers are part of a provincial choir and parents must keep in mind that their child is an Eastern Cape representative.

6.  REHEARSALS

  • Venue:  Erica Girls’ Primary School, Bayview Avenue, Mount Croix, Port Elizabeth.
  • Thursdays: 16:30-19:00 during school terms as well as
  • the weekend before the schools reopen in January, and
  • every first weekend of term 2 and 3.

7.  DRESS CODE

    7.1  Rehearsals: dress comfortable and neat.

    7.2  Concert dress code:

  • Boys: Formal black pants (no denims), black socks, black school shoes, white shirt. Red tie provided by choir.
  • Girls: Red dress and black bolero provided by choir, black tights (parents provide), plain black pumps without any decorations (parents provide).

          Hair: Only black accessories

   7.3  Informal dress

  • An ECCC Choir shirt will be provided to each chorister.  
  • Each chorister must have a neat dark blue jean (no torn jeans). Neat tackies.

  7.4   ECCC Jacket

  • The jacket is compulsory and must be ordered from the committee member responsible for the uniforms.
  • The cost of the jacket will be communicated later. 

8.  REGISTER

Due to the very short rehearsal we have per week, parents must please ensure that the child arrives on time (10 min before starting time) and is fetched on time at the venue. 

9.  ATTENDANCE

  • Each singer in the ECCC is a valuable part of the ensemble and is vital to the success of all rehearsals and performances.
  • Each child is being taught the techniques of singing but because we are a group of singers, there is a real need to perfect the collective skill of the choir.
  • It is expected that rehearsals and performances take a very high priority in each child’s life. 
  • The attendance of all rehearsals, performances, coaching sessions and sectionals are mandatory unless otherwise indicated on the choir calendar. Attendance at every ECCC rehearsal is critical to maintain and improve the standard of the choir.
  • Choristers must agree not to make regular commitments that may clash with ECCCC rehearsals
  • Membership of the ECCC is a commitment to faithful, consistent and punctual attendance.
  • However, we understand that unavoidable circumstances do arise. The chairperson must be informed   prior to a rehearsal that a chorister is going to be absent, preferably not on the day of rehearsal or performance.
  • Rehearsals and performances take place throughout the year. Homework, tests and exams are not considered as a valid excuse.
  • The practice of sports, or any other will not be considered as valid excuses for not attending choir rehearsals or performances. Apologies for provincial and national activities will be considered as exceptional cases.
  • The Eastern Cape Children’s Choir is a provincial choir and parents and choristers need to honour this commitment.

10.  Code of conduct at rehearsals and performances

To perform with the choir is a privilege

  • The ECCC committee and conductor expect choristers to treat others with courtesy and respect.
  • You have the responsibility to do your best at all times.
  • The children must be polite at rehearsals, at performances and everywhere they go.  Wherever they go, they represent themselves, their families, their province as well as the hundreds of ECCC old members who for many years have made magic for audiences as members of this choir.

11.  AWARDS

  • Choristers are awarded for good attendance at the end of the year.
  • Schools are informed and recommendations are made as to whether choristers should receive recognition as EP representatives at their respective schools.

12.  TRANSPORT

  • Parents are fully responsible for transport.
  • Lift clubs can be arranged by parents

13.  MANAGEMENT

A committee of parents manages the Eastern Cape Children’s Choir which are elected at the annual general meeting.

14.  PARENTAL INVOLVEMENT

  • The assistance of parents will always be appreciated.
  • The success of ECCC depends on the support and commitment of parents.

15.  GENERAL INFORMATION

For more information:

  • Facebook  
  • Website   www.eccchoir.co.za
  • Please inform the committee of changes of contact details

          “We are what we repeatedly do. Excellence, then, is not an act, but a habit.”— Will Durant

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